Document Authentication & Apostille
South African embassies and high commissions can authenticate documents for international use. South Africa is a member of the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents (Apostille Convention).
Documents That Can Be Authenticated
Educational Documents
- University degrees and diplomas
- Academic transcripts
- School leaving certificates (matric)
- SAQA evaluation letters
Personal Documents
- Birth certificates (unabridged)
- Marriage certificates
- Death certificates
- Divorce decrees
Commercial Documents
- Company registration documents
- Powers of attorney
- Trade documents and invoices
- Board resolutions
Legal Documents
- Police clearance certificates
- Sworn affidavits
- Court orders
- Notarial deeds
Apostille vs Authentication
Apostille (Hague Convention Countries)
Since South Africa acceded to the Hague Apostille Convention in 1995, documents bearing an apostille from DIRCO are automatically recognised in all other member countries (over 120 countries). The apostille is a standardised certificate attached to the document confirming its authenticity. DIRCO issues apostilles in Pretoria; some missions can facilitate the process.
Full Authentication (Non-Hague Countries)
For countries not party to the Hague Convention, documents require full legalisation: first authenticated by DIRCO, then by the embassy of the destination country in South Africa. This is a longer process but ensures recognition.
Process & Fees
Authentication fees at missions abroad are typically R100-R200 per document, payable in local currency. Processing takes 3-10 working days depending on the mission's workload. You will need the original document and may be required to provide certified copies.
Tip: If you are in South Africa, you can obtain apostilles directly from DIRCO's Authentication Unit in Pretoria (OR Tambo Building, 460 Soutpansberg Road, Rietondale). This is often faster than going through a mission abroad.