Document Services

South African Document Apostille & Authentication

South African documents destined for use abroad often need to be apostilled or authenticated by DIRCO (Department of International Relations and Cooperation). This guide explains the process, costs, and timelines.

Apostille vs Authentication

Apostille (Hague Convention)

For countries that are members of the Hague Apostille Convention (UK, Australia, EU, USA, etc.). A single apostille stamp from DIRCO certifies the document for use in any member country. Simpler and faster.

Authentication (Non-Hague)

For countries not in the Hague Convention (e.g., UAE, some African countries). Requires DIRCO authentication followed by legalisation at the destination country's embassy in South Africa. Two-step process.

Documents That Need Apostille

  • Birth certificates (unabridged and abridged)
  • Marriage certificates
  • Death certificates
  • Police clearance certificates
  • Academic qualifications (degrees, diplomas, transcripts)
  • Commercial documents (company registrations, board resolutions)
  • Court orders
  • Notarial deeds and declarations
  • Powers of attorney
  • Medical reports and certificates

How to Get an Apostille

1Prepare Your Document

Ensure the document is an original or certified copy. Some documents (like police clearance) need to be certified by the issuing authority first.

2Submit to DIRCO

Submit in person or by post to: DIRCO, OR Tambo Building, 460 Soutpansberg Road, Rietondale, Pretoria 0084. Include the R80 fee per document.

3Collect

Standard processing: 6-8 weeks. Expedited (through accredited service providers): 1-2 weeks at higher cost.

Apostille from Abroad

If you are living abroad and need a SA document apostilled, your options are:

Someone in SA

Ask a family member or trusted person in South Africa to submit documents to DIRCO on your behalf.

Service Provider

Use an accredited apostille service provider. They handle the entire process including collection and courier. Faster but more expensive.

SA Embassy

Some SA embassies can facilitate document authentication. Contact your embassy to confirm if they offer this service.

Frequently Asked Questions

Standard processing through DIRCO takes 6-8 weeks. Expedited services through accredited providers can reduce this to 1-2 weeks at a higher cost. Plan accordingly, especially if your document has an expiry date (like police clearance, valid only 6 months).

The DIRCO fee is R80 per document. Accredited service providers charge additional fees for expedited processing, courier, and handling. Total cost through a provider ranges from R500 to R2,000+ per document depending on urgency.

Yes, South Africa acceded to the Hague Apostille Convention on 30 April 1995. Documents apostilled by DIRCO are recognised in all other member countries (currently over 120 countries).

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